These mega-menus, in turn, provide drop-down access to the lower level or child pages. Alternatively, use embedded Google Workspace or Office 365 apps to create your forms. Go virtual! And its also a good idea to set up your quick links on the home page to make it easy for the user. Doing so gives the intranet an identity and can assist in conveying your company vision and values. Intranet Launch Ideas. Or it could be a detailed employee engagement survey that you carry out regularly. Even worse, it could see employees seeking alternative tech solutions. Employees can also post memes and hashtags to their social feed, all to increase camaraderie, collaboration, and teamwork. Your intranet will contain a vast amount of company information. Instead, think about breaking the links up into logical sections using expanding and collapsing content areas with specific sub-headings. Employees use it to work on projects, read company announcements, and find files. now offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. An inspiring visual design has an immediate impact. Anyone can share, comment, and provide feedback. Employees can personalize their shortcut links to their own preferences and needs. 1. Communication is key, which is why Axero's News and Announcements intranet template takes a clean, balanced approach to displaying your communications. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. The importance of intranets has grown in recent years so much so performing day-to-day activities without intranets is unimaginable. Instead, updates and information can be found on employees phones or tablets. In the example below, workers can log in using their Google or Office 365 password. Johnson & Johnson is the world's largest healthcare company. Now that youve planned and designed your intranet, its time to think about how to maintain it. Knowing what people's workflows were before . You can then embed the video in an iframe or widget on your intranet. Transform your company culture, cultivate your people and help retain the highest performing talent. Intranet-delivered employee engagement surveys are a simple and effective way of reducing costs in this area. Quite simply, intranets allow for a more efficient exchange of information and data across the organization. Two heads are always better than one, and forums are a great place for employees to collaborate. We all know that paper-based or emailed forms can be a bit of a headache. But the real power of leadership communication lies in the way it is realized. I always put a lot of effort into such emails, because I am truly thankful for the work of my team members. Intranets have now been around since the 1990s. Today at the SharePoint Conference, we announced several new innovations for the intelligent intranet, powered by Microsoft 365. Its also a popular tool with recruits, and many companies have made it part of the onboarding process. Employee profiles help workers to get to know each other, especially during onboarding. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. You can provide explanatory notes or training information on the page as well. Include intranet employee profiles that highlight workers' knowledge and expertise. First impressions really do count. Thats why weve outlined ways that three different industries can use a corporate intranet to optimize your teams communication and collaboration. All the best-of-breed intranets have a simple, minimalist look that is easy on the eye. What lessons can we learn from the most successful intranets? That's why, in today's post, we'll look at 11 website welcome message examples that you can use on your own site. Once you have selected a design template, its time to customize. . We discuss the latest best practice trends to guide the design of your intranet. The homepage sets the tone and expectations for the whole site. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. Okta SSO simplifies the way users connect. This multifaceted company provides an array of services and sustainable solutions across multiple industries, including construction, rail, real estate, and more. Forms are automatically routed to the relevant department for action. Whether it's sparking excitement with a pre-launch strategy or saving all the fun for the big . A company is not a company without its people and mostintranetsare about the people. This means only those employees that need to can view the page. On the smaller screen format, they work much better than mega menus. No coding required. Results that add up where it matters most: your bottom line. Employee profiles differ from company to company but often include areas of expertise and current projects. And advanced search functions such as. New hirescan use it to find their place with easy-to-access documents, up-to-date org. Make it fun. Looking for some intranet design inspiration? You dont want your intranet to be like those annoying automated phone systems where you have to select from a series of menus before your issue is resolved. Gather ongoing feedback on specific issues with a snap poll. Using category labels like How do I or I need to can improve discoverability. Leaders can identify gaps, plan knowledge sharing, talent scout, and prepare for succession planning. Pack as much information as you can into easily digestible bites. And the @mentions feature ensures team members are notified immediately of any new posts on their favorite channels. The design of your intranet has a huge impact on whether your employees will actually use it or not. When it comes to culture-building platforms, communication is key. New business announcement email. Instead of always using text hyperlinks (for example, click here), think about using images that act as links. Always test it on a mobile device if you can beforehand. It is my great pleasure to announce that he will be joining us in the . And make sure the navigation area fits the screen for both landscape and portrait viewing. Dont try to pack too much into a mobile intranet. Here they are: 1. 1. Share files securely with internal or external contacts and take advantage of the bulk document upload and download tools. Before you can even begin to choose an intranet solution, you have to figure out what it needs to achieve for your organization. Columns are a great way to present information. Provide ready access to popular tools and content. However, often its a different story with their internal versions. One that meets the customers needs at the right price and with minimum risk to your web development agency. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. Utilize user profiles to support knowledge management and knowledge sharing. Employees can self-manage their profiles, updating and refreshing the information as required. Support services. Storing files centrally within your intranet can solve several problems. This is often more obvious to the user and makes for a more engaging employee experience. Well also look at why yesterdays intranets simply dont work anymore, and how modern employee communication and engagement platforms can now extend the capabilities and benefits they can deliver. Anyone who has developed a Company Intranets: Revolutionize Your Business In 2023, Internal Website: Uses, Features And Setup, Intranet Development: Making Life Easier For An Intranet Developer. A wide variety of industries from only four countries were represented this year. Follow the tips below to write a captivating and compelling announcement email: Create clear, concise, and communicative content: Avoid adding elements that can compete for attention with your email's main point. Say, for example, you want to change the color scheme in line with your new corporate image. And within those Channels, we can choose to make a permanent announcement and pin it at the top, or an article, for longer content, or a . Employees on the move and remote workers can still benefit from the improved processes and communications that your intranet brings. With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. It can be difficult to visualize exactly how an intranet will play its part in enhancing your companys culture. Test drive your mobile intranet design before going live to ensure its fit for purpose. Furthermore, there are now more flexible ways of working, including freelancers and those in non-desk roles. This year's finalists were: Best Intranet Launch winner: Piedmont Healthcare, The Village. Ask all staff/key volunteers to change their email signature. You can provide sample text for them to use. For users, quicklinks are a big time saver. Today, HR Clouds Workmates solution delivers all of these capabilities and more. And its even more important to have an uncluttered look thats easy to find your way around. And your intranet will be a wasted opportunity if employees cannot easily and quickly find the information and tools they need. The bottom line is that designing your company intranet doesnt have to be the major undertaking that perhaps you first thought it was. Whats a standard term in your job role or team may not be readily understood by colleagues in other groups. Example #2: Informal recognition with a "kudos" in healthcare. And an attention-grabbing home page will draw users in, so make sure yours packs a punch. Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. Intranet templates make the design process a whole lot easier. The user is drawn in and is invited to explore further. Example #5: Brand advocacy in fast casual dining. Support faster decision-making and connect employees with team chat. We'd love to chat with you more about how Workmates can benefit you and your employees. You will want to select a company intranet that has a vast array of features that make collaboration easier for your employees. Modern intranet solutionsnow offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. 4. This is critical for remote workers and non-desk staff. According to the SHRM/GloboforceEmployee RecognitionSurvey, peer-to-peer recognitionis 35.7% more likely to have a positive impact on financial results than manager-only recognition. Profile give managers the ability to talent scout. This experience makes communication and collaboration fun. Other important announcements, links, and information naturally flow on, while the box layout style delineates the key information items. Its intuitive and easy to follow. However, make sure you use the appropriate column width for the information. Display business updates or alerts. In the dialog that appears, enter the list's name ("Announcements"), add a description, and un -check the box to show in site navigation. In addition to interaction and collaboration benefits, your intranet serves as an excellent platform for company-wide communication from upper level staff members. Simple to use, CSS makes designing your intranet page easy, including colors, fonts, margins, and layout. Then again, intranets are used for moreimmediate and practical purposessuch as content delivery now in much more effective and interactive ways. Make sure that you regularly review the content and remove any out of date or obsolete information. Best Intranet Launch Runner-up: Notting Hill Genesis, Hive. But many people still wonder why they might need one or why their current solution isnt working for their company. We cover best practice considerations, and what you should keep in mind. Content is hidden from the user until they click, and an expandable menu appears. Updates are made in real-time with the intranet automatically saving the information. That way, you can be certain users can access the footage, whether working from a desktop or mobile device. The intranet simplifies access and makes it easier to share data and information across these platforms. Use them to add or delete users and assign permission rights. SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. All navigation categories should be logical and unambiguous. Personalisation allows for an intranet that is truly relevant to an individual and the way they work. From the home page of the intranet, choose "New" > "List" in the menu. For example, the annual report usually requires several authors and the input of many departments. Well also look at how modern employee communication and engagement platforms extend the capabilities and benefits of the intranet models of yesterday. The homepage also has a brief mission statement. In the intranet example below, the organization has given the site a name: The Hub. This helps with developing an identity for the intranet and positions what the site is all about. Through our strong library and portfolio of Modern SharePoint Intranet examples, we have tried to simplify challenges of better collaboration for cross-industry verticals. As a result, many companies have opted instead for a task-based approach to intranet navigation. Try and design the intranet with the six, six rule in mind: a maximum of six pages with six items of content on each page. Specially designed by experts with the non-expert in mind, intranet templates are easy to use. It sets out what the site is all about so the user is clear whats in store. But you can leave out sections like "About Us.". Clinked. And remember, lots of content will be shared across all teams. And aim to include a mix of team and corporate news for a personalized user experience. Test out the intranet design on smartphones and tablets before going live. Keep it simple and avoid using jargon or technical language. To get started on your site map, gather together a small group of internal stakeholders and a whiteboard. Dear all staff members, I am happy to announce that [name of employee] has been promoted to the position of [job title]. Keep it simple. There are two columns with different sections for each product area. For example, an explainer video outlining safety and health policy is far more engaging than a dull and weighty manual. Nowadays, its essential to have a mobile-responsive intranet. Communicate the purpose of the intranet with emphasis on your organisation's needs. In this example, navigation links are highly visible, easily accessible, and are kept to a minimum. And make sure you mix things up. Collaborating on projects. Page permissions restrict who can create and edit content. This example primarily uses blues and grays, while the icons inject a vibrant splash of color. To add (display) the web part on the page, Edit the page. We start this chapter by looking at best practice trends in IA. Using Workmates kudos feature to encourage employees to recognize and reward their peers is an efficient tool to create a collaborative and enthusiastic work culture in hospitals, clinics, and beyond. The staff directory allows employees to see who is online. Breadcrumbs, as they are called, then identify where the page fits in the intranet information architecture. Using accordions or expanding text modules is a great vehicle for getting lots of information on a single page. In this chapter, we take a look at best practice intranet design. In this post you'll learn: What an announcement email is and what you should include in one 20 examples of great launch emails (with takeaways) to inspire your own campaigns How to time an automated product launch email . From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. Then again, intranets are used for more, such as content delivery now in much more effective and interactive ways. We tend to read from left to right when scanning information online. Click the "+" sign, then choose List. . And so more users than ever are navigating intranets from mobile devices. This is a time-consuming and labor-intensive process. Its simple and easy to use. Employees can connect with colleagues in a team or project setting as well individually. Available on. Company news and announcements. This example emphasizes what is most . You can even adapt the template and introduce custom fields as appropriate. And bring these profiles to life with personal information, including family, hobbies, and achievements outside work. 1. Yes, it is possible to make the intranet fun and interactive. Interactive tour. The example below shows an embedded Office 365 Excel spreadsheet. Improves efficiency: Intranet virtually eliminates the need for cumbersome email workflows that waste time and lead to version issues and confusion. Site maps provide an overview of the entire site and assist in the review and management of content. Uploading video content is easy with an intranet. The interactivity features so commonly today were virtually unknown. The potential for custom integration with other enterprise systems is one of the intranets main advantages. Why not use a colorful visual to grab users attention. An intranet both streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge. The user instinctively knows they can click on the link for more detailed information. Videos are a valuable communication channel in the context of onboarding, knowledge sharing, and training and development. This will give your intranet a cohesive look and feel. Consider an intranet that includes oneor all of the following communication tools: Corporate data hub: Its important for your intranet solution to integrate with corporate enterprise systems. Thinking about these issues at this early planning stage will save you time and hassle further down the line. One of the keys to working more efficiently is to get a single communication system. 2. An easy-to-follow dropdown menu sets out the available tools. However, be careful not to overdo the number of child pages. Example #4: Content management system. You can pick and choose from a variety of templates as appropriate to your organizations needs. The following section shows, In the present-day digital age, it is important to have a tool that keeps your company connected. The intranet streamlines file sharing and information discovery. Benefits. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. Can be used with mobile devices: The most effective intranet solutions take information that exists on the intranet and deliver it directly into employees hands on their mobile devices. Organizational charts and contact databases: These are very helpful, especially for communication across departments. Organizations relay these kinds of announcements in a variety of formats . Check out our best practices and example intranet pages below. And they can also limit access to pages. Local News & Announcements An engaging, user-friendly design will see your employees eagerly logging on and taking full advantage of all the great features. Or make it completely mysterious. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. Choose the list you created above. Let's start looking out one appropriate email of your interest from the number of templates / samples . All you need to do is select the appearance tab and click on the color you want from the palette. When youre using a company intranet for the first time, it may be difficult to distinguish what makes a good intranet. Adding an announcement to the social intranet is just made so easy. "It is my privilege to promote [employee name] to [new job title].". Be mindful of font sizes and color schemes so that content is easy to find and read on smaller screens. A clunky, An intranet-embedded Excel or a Google Sheet allows multiple users to access and edit the data at any time simultaneously. Subject line: Help us welcome [new employee name] to the team! User profile pages are an invaluable way of introducing employees to each other. Workmates: A Comprehensive Intranet Solution, 7 Benefits of Integrating a Company Intranet, how intranets help companies become more effective. charts, rich bios on their peers, and a dynamic news hub that provides information and insights into the culture of the company. Custom integrations mean employees dont waste time switching between different platforms and logins. Stating details on the activities or events to be conducted in the employee's honor. Analytics: Many corporate intranets today simply dont have the capabilities to report on employee activity metrics. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. Do away with complicated track changes and emailed versions of documents. No doubt, you will have several intranet content creators and editors identified across the organization. This site lets you keep people informed, engaged and up-to-date with the latest announcements. Far from being wasted space, white space presents a clean, uncluttered feel to the intranet. Its a central hub designed to make it easier for employees to access all they need to get the job done. A Company Directory. And its a big tick for businesses looking to be greener and reduce their paper consumption. Forum members are automatically notified about a new post without the need to directly login to the forum. There are many types of Intranets your organization may benefit from. Following this rule also helps you focus on whats really important. Company Intranet Examples. Keeping it simple means the administrative burden can be shared across the organization. Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. Happy Hour 1: Give new employees a brief introduction. Be careful, though. Storing all company data and information on your intranet means staff know exactly where to go. This popular feature will improve engagement and empower employees. An organizational announcement is a message that a company sends to each one of its employees about a specific topic. Introduce the employee and announce the promotion: The first complete line of the email should demonstrate your praise and communicate the employee's new job title: "I am pleased to announce the promotion of [employee's name] to [new position].". All you need to do is select the appearance tab and click on the color you want from the palette. 10. Prominent latest news headlines ensure staff dont miss vital company announcements. User colors and different fonts and font sizes to highlight the main headings from sub-headings. Tips for Writing Email Announcements. The power of possibility . Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. By hosting a video conference, you can introduce your new intranet software, and show it as a global resource. Lower level or child pages be mindful of font sizes and color schemes so that is. Appearance tab and click on the page as well individually much into a mobile design... This chapter, we take a look at how modern employee communication and collaboration has a vast of. To choose an intranet solution, you will want to select a company sends to each.. 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